When you book accommodation, we ask for personally identifiable information including, but not limited to, your name, e-mail address, address and organizational info. Once you book accommodation for the Congress and sign in to its services, you are not anonymous to us. Secretariat also automatically receives and records information on our server logs from your browser including your IP address, Forum cookie information, and the page you requested.
The Congress Secretariat requests information for the registering Delegate on the Site if the Delegate performs a financial transaction with the Congress. In this case, a Delegate must provide information including, but not limited to, the name and contact information along with the credit card or bank information. Personal data are used to manage participants' accommodation bookings. Personal data are processed for the purpose of accommodation booking for the Congress and for any customer services in relation to that.
Publicon OÜ as the payment intermediary is the party responsible for handling personal information. This party will submit the personal information necessary to complete the payment to the authorized service provider Maksekeskus AS.
Personal data may be transmitted to IT service providers if this is necessary for ensuring the functionality of the online shop or for data hosting.
Publicon PCO will save the registrant’s data in their database also in case the booking is not finalized. The unfinished bookings and the registrants’ data are deleted from the database in 7 days. Before deleting the data, Publicon PCO reserves the right to contact the registrant of the unfinished booking using the contact information already filled in.
Publicon OÜ is obligated to store personal data for 5 years.
If you do not agree with the processing or storing of your personal data, you can withdraw your consent. Please note that this will bring along the cancellation of your accommodation booking.
Please read the Registration and Cancellation terms here.
Please send all questions regarding the registration, bookings and payment to the Secretariat:
Väike-Turu 8, 51004 Tartu
Telephone: +372 740 4095
Secretariat Manager: Annika Sokk